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Smart fulfillment

Find information about Smart fulfillment features, which increase the speed of delivery of materials based on policy data, lending history, licensing agreements, format preferences, and more.

Smart fulfillment functionality across OCLC resource sharing services (WorldShare Interlibrary Loan, Tipasa, and ILLiad) saves time while processing lending requests and gets items to library users quickly.  

If you need additional assistance with setting up automation:

Smart fulfillment feature Configure Benefits for borrowers Benefits for lenders
Real-time availability for ILL
  • Libraries with WorldShare Management Services (WMS) are already configured. 
  • As part of their WorldShare ILL subscription, OCLC resource sharing libraries can request setup here.

See Real-time availability for ILL.

  • Speeds up borrowing turnaround time.
  • Ensures your loan requests do not sit with lenders that cannot fill them because the items are checked out or otherwise unavailable to lend. 
  • Speeds up lending turnaround time.
  • Saves you time by not assigning loan requests to your library for items that are checked out or otherwise unavailable to lend.
  • Allows you to spend time focusing on requests you can fill.
Automated Request Manager (ARM)

See Automated Request Manager

  • Speeds up borrowing turnaround time.
  • Selects the best WorldCat record for the request.
  • Gets the request to the right lender quicker by building a smart lender string.
  • Can send the request directly to lenders or move for staff review.
  • Speeds up lending turnaround time and balances requests across libraries. 
  • Requests you receive from other libraries are more likely to be for items you can supply.
  • Lender strings are smart, using load balancing that calculates your lending queue size and avoids sending you requests if your workload is higher than normal.
Smart lender strings

See Smart lender strings through the Automated Request Manager and Other OCLC services that interact with smart fulfillment.

  • Speeds up borrowing turnaround time and improves fill rates. 
  • Builds strings of lenders that are most likely to fill the request.
  • Sorts lenders in order of turnaround time within each of the groups in your specified custom holdings path.
  • Considers deflections, licenses, and serial holdings automatically.
  • Speeds up lending turnaround time.
  • Requests you receive from other libraries using smart lender strings built in ARM are more likely to be for items you can supply.  
  • Load balancing calculates your lending queue size and avoids sending you requests if your workload is higher than normal.
  • Filters out libraries from the lending string that do not hold a specific serial year or volume according to their local holdings records or the WorldCat knowledge base.  For more information, see oc.lc/getcm.
Express program

Libraries are invited to join based on historical ILL data.

See Express program.

  • Speeds up turnaround time for copy requests.
  • Gives you access to other fast copy suppliers to get materials to your library's users quickly.
  • Saves your library money because additional subscriptions to other resources sharing services are not required to achieve fast copy borrowing.
  • Leverages the power of the ILL service you already use.
  • Rewards you for great performance.
  • Recognizes your library to other libraries that are also fast so that you can build a network of fast copy suppliers within the large OCLC resource sharing network. 
  • Real-time availability for ILL
    Find information about Real-time availability, which connects your OCLC resource sharing service (WorldShare ILL, Tipasa, or ILLiad) to your library's local catalog and enables the system to automatically respond No to lending requests that have an OPAC status of unavailable.
  • Automated Request Manager
    Use this screen to configure Automations in Automated Request Manager (ARM) to automate ILL workflows. Automations are composed of match criteria you define along with actions you want the system to perform on matched requests.
  • Smart lender strings through the Automated Request Manager
    Find information about smart lender strings built for requests submitted through the Automated Request Manager (ARM).
  • Express program
    Find information about the Express digital delivery program, which connects high-performing libraries to form a select group committed to delivering digital resources within 18 hours or less.
  • Improve turnaround time
    Find information about improving your turnaround time for borrowing and lending in WorldShare ILL.
  • Other OCLC services that interact with smart fulfillment
    Find information about how the WorldCat knowledge base and Local holdings records (LHRs) interact with smart fulfillment features.
  • Turnaround Time dashboards
    Use the Turnaround Time dashboard on the WorldShare ILL home page to find your average lending and borrowing turnaround times.

 

 

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