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OCLC Support

What are 'dark records' and how can I find them?

Applies to
  • WorldShare Collection Manager
Answer

A 'dark record' is another name for a 'sparse' bibliographic record which lacks sufficient data to match with an existing record on WorldCat. It is called a dark record as the record created in WorldCat is not indexed and is therefore only accessible by OCLC number. 

To find out OCLC number from Saved - In Progress file

  1. From the Data Type drop-down list, select Bibliographic Records.
  2. From the Scope drop-down list, select  Saved - In Progress.
  3. From the Index drop-down list, select Save File Number.
  4. Enter * in the Term(s) text field.
  5. Click Search.
  6. Click the title of an item to open the record.
  7. Make a note of the OCLC number which will have the suffix '*' e.g. OCLC Number: 1073073630

To retrieve title record from WorldCat

  1. From the Data Type drop-down list, select Bibliographic Records.
  2. From the Scope drop-down list, select  All WorldCat.
  3. From the Index drop-down list, select OCLC Number.
  4. Enter OCLC number in the Term(s) text field.
  5. Click Search.
  6. Click the title of an item to open the record.
Additional information

For more information on Sparse records, see Data Sync Processing.

Page ID
17338