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OCLC Support

Can't find record when searching the authority file

Symptom
  • When searching the authority file, either get Transaction failed or Distributed authority record not found in the LC authority file message.
Applies to
  • Connexion client
Resolution

When searching the authority file, either get "Transaction failed. Your host connection may have been lost", or "Distributed authority record not found in the LC authority file.  The record may have been deleted. 0 LC Names and Subjects Authority History record(s) exist for an:an".

For example, in Connexion client, click Authorities > Search > LC Names and Subjects.  Enter 'an:n 2008151737' and click OK.  Get Transaction failed message.

The space in the search 'n 2008151737' causes the transaction failed message.  Remove the space 'n2008151737' and click OK.  This time get a Distributed authority record not found message.  Why?

There are two problems here:

  1. The wrong index is being used.
  2. The record in question has been changed or deleted by LC and is now in the LC history file.

 

The index 'an:' is for searching OCLC ARNs.  The number 'n2008151737' is an LC authority number and the index 'ln:' should be used.  

Click Authorities > Search > LC Names and Subjects.  Enter ln:n2008151737 and click OK.  Get Distributed authority record not found message.  If you know this to be a valid LC number, then the error is telling you the record may have been changed or deleted and is still available in the LC history file.

Click Authorities > Search > LC Names and Subjects History.  Enter ln:n2008151737 and click OK.  Bingo!  There are nine versions of the record in the history file. 

Double-click the first record.  Note the 010 field.  There is our 'n 2008151737' LC number.  Note the ARN (7835856) at the top of the record.  This is the OCLC ARN. 

So, if you return to Authorities > Search > LC Names and Subjects, and enter an:7835856 and click OK, there is the authority record.

 

Page ID
12261