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WorldShare License Manager release notes, January 2018


Release Date: January 20, 2018

Recommended actions

For this release, we recommend that you review the following checklists and complete the relevant tasks so that you can adjust your policies and workflows and train your staff. These checklists identify updates that we have determined as significant for most institutions. We encourage you to review all of the items in the release notes to determine whether there are other items that might require additional action or follow up by your institution.

Administrative actions

These items require immediate action or decisions.

  • None

Follow-up actions

In an effort to keep your staff informed of new features and changes, you may also want to consider these items.

  • None

Browser support  

This release was tested with the following browsers:

  • Chrome Version 63.0.3239.132
  • Firefox 57.0.4
  • Internet Explorer 11.674.15063.0

Currently supported browsers can be found here.

New features 

Batch Editing of Licenses

By popular demand, License Manager now enables you to edit multiple license terms of use simultaneously.  This can be useful if your library decides to backfill terms of use not encoded when licenses were first added to License Manager.  It can also save time if your library must encode additional, non-standard, terms across all licenses.

To take advantage of this new functionality, first isolate the licenses you wish to edit, then tell License Manager how to update the licenses selected.

  1. Isolate licenses for batch editing using the standard license search.




  1. Alternately, isolate licenses for batch editing using the term of use search.




  1. After isolating the licenses you wish to edit, click the new "Bulk Changes: Terms of Use" button and follow the prompts.  Any changes requested will apply to all licenses chosen for editing.



New Indicator for Queued SUSHI Harvests

The Harvest History for COUNTER report harvested has been updated to include both in-process counts and usability enhancements requested by libraries.

  1. A new "Queued" column was added to the result counts to indicate the number of active harvests scheduled for each vendor.  This can be useful if a harvest is delayed while a publishing vendor assembles the report.  A "0" value indicates the SUSHI vendor has been configured but is not actively being harvested against. A persistent "1" value indicates a recurring harvest is configured for each month.
  2. Access to harvest results is available via the "View" button for each vendor.
  3. The results and result filters have been simplified to indicate if a harvest is via the SUSHI configuration or via a manual file upload.


Bug fixes

  • The Usage Cost functionality in a license history will now warn you to save the license if a license period cost has been entered while a usage cost calculation was requested prior to a save.
  • Vendors publishing XML COUNTER reports labeled COUNTER version 4.1 will now import correctly.
  • A correction in the way licenses are loaded fixes the time-out errors some libraries were encountering while opening licenses
  • The license connection to Tipasa, WS ILL, and ILLiad has been improved to enhance connection speed

Please use the discussion forum for License Manager to discuss any issues you encounter, or contact support at

The License Manager discussion forum on the OCLC Community Center: 

Known issues

  • None at this time.

Future Releases

  • Enhanced group license sharing
  • Exposure of public license terms within WorldCat Discovery
  • Support for public exposure of Trial Databases


Feature Roadmap

The roadmap for WorldShare License Manager can be found on the OCLC Community Center.

OCLC project staff regularly review this list and update the features and timing information.



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